Introduction
Cademy provides multiple views to help you manage your courses and sessions with ease. Whether you're scheduling new dates or reviewing published listings, you can switch between detailed lists and calendar layouts, and use sorting options to stay organised. All tools are located within the Courses page of your Admin Dashboard.
Accessing Views and Sorting
How to Switch Views
Go to your Admin Dashboard
Click on the Courses page
In the top-right corner, use the six view buttons to choose a layout.
Click any of the buttons to switch views instantly
The buttons are List View, Date List View, Week View, Month View, Year View and Timeline View, in that order.
Course Views Explained
🗂️ List View
Displays all your courses in a structured, sortable list.
Best for:
Reviewing and editing course settings
Checking visibility, prices, and publishing status
Performing quick admin actions (e.g. edit, archive, duplicate)
📅 Date List View
Sorts your courses by next upcoming date.
Each course card shows:
Delivery method (e.g. Online, In-person)
Assigned facilitator (if any)
Number of bookings and remaining availability
Best for:
Planning upcoming sessions
Monitoring course activity at a glance
🗓️ Week View
Shows your sessions on a 7-day calendar layout.
Best for:
Short-term scheduling
Reviewing sessions coming up this week
📆 Month View
Shows all sessions scheduled in the current month.
Best for:
Spotting gaps or overlaps across a 4–5 week period
Mid-range planning
Year View
Use Year View to look across the months of a year. Open Courses in your Cademy dashboard and select the Year View button.
Select the settings icon labelled Year View Options.
Under Group By:, select Facilitators / Owners.
Clear Show facilitators not assigned to any date to hide empty facilitator rows.
Select Save Settings.
When the view is grouped by facilitator and Show facilitators not assigned to any date is off, each month shows only facilitators with a date in that month. A facilitator assigned in another month does not create an empty row in this one.
📊 Timeline View
A powerful, Gantt-style layout showing sessions across a horizontal timeline.
Select the settings icon labelled Timeline View Options to customise the display. The dialog uses Group By: to choose the grouping. Select Save Settings after changing the options. Available settings include:
Group By:
No grouping
Facilitators / Owners
Location
Timeline Options:
Show weekends
Show facilitators not assigned to any date
Group facilitators by User Group
Highlight Public Holidays For:
USA
England & Wales
Scotland
Northern Ireland
Each option adjusts the timeline to reflect the selected configuration.
Scroll across months and assign facilitators or locations directly.
Best for:
Large teams
Complex, multi-course schedules
Quickly identifying unassigned sessions
Pop-up Features (Timeline, Week, and Month Views)
Each calendar view offers interactive pop-ups for every session. Click any event to:
View full session details
Edit the date directly
Use the "View Date" button to access the full course date setup
Grouping Memory
When using the Timeline view, your grouping preference (by facilitator, location, or course) is remembered automatically when you return to the view.
Colour Indicators for Availability
Each course session includes a badge indicating current availability:
🟡 Yellow – No bookings
🟢 Green – At least one booking
🔴 Red – Fully booked
These indicators appear across both calendar views and the Date List View to provide instant visual insight.
Colour Coding Your Courses
Courses can be colour-coded to help visually distinguish them across views:
Set a default colour for each course in Advanced Settings
To do this, go to the course settings → Advanced Settings → Calendar View Color
Override colours at the date level for more flexibility
To do this, click on the date from the Course Dashboard → click Edit Date → Calendar Color
Export courses and dates
Exports are available from List View and Date List View.
Export Courses from List View
Open Admin dashboard > Courses.
Select List View.
Apply any search or filters needed for the export.
Click Export.
The CSV contains one row per matching course and uses the complete course column set.
Export Dates from Date List View
Open Admin dashboard > Courses.
Select Date List View.
Select the required upcoming or past view and apply any search or filters.
Click Export.
For an immediate export, select Now, then Export Now. Download the CSV when it is ready.
The CSV contains one row per matching course date and uses the complete date column set.
Exports are not shown in Week View, Month View, Year View or Timeline View. Course-list exports run immediately. Course-date exports from Date List View can run immediately or on a schedule when your account includes Scheduled Exports.
To schedule a date export, select On Schedule in the export dialog. Choose Daily, Weekly or Monthly, set the day and time, add at least one recipient and select Schedule Export. Date exports use the complete date column set.
For the complete export guide, see Exporting Data and Scheduling Exports in Cademy.
Sorting Your Courses
Click the Sort button in the top-right corner of the Courses page to organise your course list.
Sorting Options Include:
Name
Level
Published
Delivery
Description
Price
Date Created
Date Archived
Collection
Course Owner
Last Updated
Created Time
Sorting Direction:
Ascending (A–Z, oldest to newest)
Descending (Z–A, newest to oldest)
Note: Sorting is available in List View only