Use this guide if you are a System Admin or Course Owner adding a form or questionnaire to the online lessons of an on-demand or blended course hosted in Cademy. Learners answer the questions inside the lesson, and you decide whether they must submit the form before they finish the lesson or move on to the next one.
A Form block places an existing form inside a lesson. A response is the saved set of answers. A Registration is one learner’s place on a course or course date.
Which Forms You Can Add to a Lesson
Add the form inside the course’s Contents editor, using a Form block.
You need a General or Feedback form. Checkout forms and archived forms cannot be selected. Feedback forms must be enabled for your account.
Prepare the questions in Forms and select Save. See Create and Share a Survey or Enquiry Form (General Form) or Set Up a Feedback Form for Your Courses for field types and settings.
For a signed acknowledgement, such as confirming that a learner has read a course handbook, use a General form with a Signature field. Learners enter their full name and draw or type their signature inside the lesson. Feedback forms do not offer Signature fields. See Collect Signatures on a Form for the field setup and what is saved.
A General form can stay in Draft for use in lessons. You do not need to publish a public form link, and lesson use does not use a published General-form slot. The course and lesson still need to be available to the intended learner.
Add a Form or Questionnaire to a Lesson
Go to admin.cademy.io.
Select Courses.
Open your on-demand or blended course.
Select Edit Course, then select Contents.
Open the lesson that should contain the form. For creating and publishing lessons, see Build and Organise Lessons in an Online Course.
On an empty line at the main lesson level, type / and select Form. Do not put it inside columns, a table, a toggle or another container.
Select Choose a Form. Choose from General Forms or Feedback Forms. Use Search forms… if needed.
Check the selected form and set its requirements using the options below. Select the lesson’s main Save button.
The Draft badge identifies a General form whose public link is not published. Course default identifies the course’s usual Feedback form; you can select a different Feedback form for this block.
If you need a form first, Create New Form opens Forms in another tab. Create and save it, return to the lesson, then reopen the picker. Edit Form opens the selected form in another tab. Changes to that form apply everywhere it is used.
Make Learners Fill In a Form Before Finishing the Lesson or Moving On
Two switches on the Form block decide whether a learner must submit the form. Both start off. Choose the behaviour for this lesson:
Students must submit this form to finish the lesson: turn this on to require submission before the learner can complete this lesson. On its own, this does not lock later lessons.
Also lock later lessons until it’s submitted: after enabling the first switch, turn this on to keep later lessons locked. The learner must submit the form and complete the lesson containing it before that lock clears.
Leave both switches off for an optional form. Other lesson schedules, quizzes and SCORM requirements still apply. Turning off the first switch also turns off the later-lesson lock. Select Save after changing these settings.
A form set to lock later lessons can still do so in a visible Optional lesson. If the lesson is hidden from a learner by an exception, its form does not lock later lessons for them. See Set Lesson Access and Completion Rules.
The form must remain available for these rules to apply. A missing or archived form cannot be shown to learners and does not block their progress. Replace an unavailable form before relying on it to collect answers.
Example: Place a Feedback form in the final lesson and require submission. The learner answers it, submits, then completes that lesson. For an earlier information checkpoint that must be finished before the rest of the course, turn on both switches.
How Learners Fill In and Submit a Lesson Form
Learners open the lesson through their course. General forms use their saved contact details where available, and their account email is filled in and locked.
Complete the questions and select the form’s submit button. Its wording is set in the form editor.
Wait for the saved receipt showing the submitted answers and date. A submitted Signature answer appears as Signed by followed by the name entered. Learners cannot edit or resubmit the response from the lesson.
Complete any other required lesson activities, then select Complete & Continue, or Mark as Completed in the final lesson.
Before a required form is submitted, the lesson completion button can show Submit the Form to Continue. A required quiz or SCORM activity can take priority in that message. Submitting a form does not complete the lesson by itself.
Inside a lesson, a General form shows the saved response instead of its public thank-you message or redirect. General form contact updates, emails, team notifications and Inbox handling follow the form’s settings. Feedback forms use the course-feedback process and its public-review rules. See the form-type guides for those settings.
When a Feedback response is recorded against the Registration, Cademy skips the automatic feedback request on course completion. A General response does not count as course feedback. A separate day-after email is controlled by its own settings.
Find Learners’ Answers to a Lesson Form (Responses)
System Admins and Course Owners can review the answers from the course or from Forms. A completed lesson does not by itself prove a form was submitted.
Open Courses and select the course. For a Blended course, check the selected course dates.
Select Progress, then select the form’s name beneath its lesson in the outline.
Select a response to read the answers. The table is limited to this course and, when selected, its course dates.
The form’s course list can include responses from other sources, such as a feedback link. To see only lesson submissions, select Filter → Source → Lesson. The same form has one response per Registration, even when used in more than one lesson.
To start from the form instead, open Forms → your form → Responses and use Filter → Source → Lesson. To check one learner, open their Registration, expand Progress and the relevant section, then select the form’s name beside Submitted. Facilitators can see this submission entry but cannot open the full response.
For filters, answer editing and CSV downloads, see Find and Manage Form Responses (Submitted Answers). For the course’s lesson and learner lists, see See Each Learner's Lesson Progress in a Course.
Reuse, Copy or Remove a Form Used in Lessons
The same form has one response per Registration, even when used in several lessons. Once submitted, its saved response is reused. Choose separate forms if you need fresh answers at different points in the course.
Duplicating or copying a lesson keeps its selected form and both requirement switches. Duplicating a course also keeps the shared form. These actions do not create a separate copy of the form. Editing that form changes it wherever it is used.
To create a separate form, open Forms, open the form’s three-dot menu and select Duplicate…. Enter a Name, select Duplicate, and check the copy’s questions and settings. Return to the lesson and select the copy in the Form picker, then save the lesson. Shared Contact fields still refer to the same field, even in a copied General form.
Before deleting a form, open Forms > the form > Usage. Open each listed lesson, remove or replace its Form block, then save. Cademy prevents deletion or archiving while a lesson uses the form. Feedback forms can also have course or account-default uses to replace. See Check Where a Feedback Form Is Used to distinguish those uses. Export any responses you need before deleting.
Unpublishing a General form closes its public link and website embeds. It remains usable in lessons as a draft. Remove or replace the Form block and save to stop a lesson using it.
Test a Lesson Form and Lesson Completion
Preview as Student lets you inspect the saved lesson, but forms show Preview. Responses aren’t saved. and cannot be submitted. Use a real test Registration to check submission, receipts, lesson completion and later-lesson locks. Follow Test a Course Before Launch.
An automatic certificate still depends on course completion and the course’s certificate settings. Blended courses also require attendance. A form submission alone does not issue a certificate. See Set Up Automatic Certificates for a Course.
An administrator can correct a lesson to Completed without submitting its form. That does not create a response. Check the named form entry under Progress or the form’s Responses tab when you need the actual answers. See Reset or Correct a Learner's Lesson Progress.
Frequently Asked Questions
Why Is My Form Missing from the Lesson’s Form Picker?
Check that it is General or Feedback and is not archived. Checkout forms are excluded. If Feedback is unavailable throughout your account, ask Cademy support to check access. If you just created the form in another tab, save it and reopen the lesson’s picker.
Why is the next lesson still locked after the form was submitted?
If Also lock later lessons until it’s submitted is on, the learner must also complete the lesson containing the form. Check any other required quiz or SCORM activity in that lesson, then use Complete & Continue. Other release schedules and earlier lesson requirements can still restrict access.
What should I do if a lesson form is unavailable or archived?
Use Choose Another Form to select an available replacement, then save the lesson. A missing or archived form cannot be shown to learners and no longer blocks their progress. Replace it before relying on that lesson to collect answers.
Why Can’t I Load the Lesson’s Form Picker?
Reload the editor and try opening the picker again. If the problem continues, contact Cademy support with the course name, lesson name, form name and the message shown. A loading error does not by itself establish that the form was deleted.
Can Learners Change a Submitted Lesson Form Response?
No. The lesson shows their saved response. If an answer needs correcting, they should contact the course provider. Reopening the lesson or changing its progress back to Not Started does not reset the form response.
Can learners upload a file in a lesson form?
Yes, with a General form containing a File Upload question. Feedback forms do not support File Upload. Use Create and Share a Survey or Enquiry Form (General Form) to set file types, sizes and limits.