Use this guide to find learners who have completed a course, been active recently or have no recent progress recorded. In the Admin Dashboard, a course’s Registrants table brings these learning details together for each person’s registration, which is their place on that course.
Use Registrants to find a group of learners. To check everyone’s progress through one lesson, use View Lesson Progress. To review submitted quiz answers, use View Quiz Results and Mark Answers.
You need access to the course. System Admins can view courses across the account; Course Owners and Facilitators are limited to their assigned courses and dates. The course learning views require an on-demand or blended course with published lessons.
Show Learning Columns on Registrants
In the Admin Dashboard, open Courses and select the course.
Open Registrants. For a blended course, check the selected course date or block. Use View All Dates if you need to open the date list and choose another date.
Select View and find Columns. Use Find a column… to find a learning field, then use its show control.
Show the fields you need and drag the visible columns into your preferred order. To keep this setup, save a view as described below.
You can also choose one of the course learning views from the button showing the current view name, such as Active Registrations. These views select useful learning columns for you.
What the Learning Columns Mean
The learning columns describe this registration’s activity and progress. They do not combine everything the person has done across every course.
Current Lesson: the learner’s position among the course’s published lessons. It shows the first started, unfinished lesson, or the next unfinished lesson after completed work. Not started means no published lesson has a recorded start or completion. Finished means the registration is completed or all published lessons are complete. An Overdue badge identifies an active registration whose current lesson’s deadline has passed; hover over it for the due date.
Time to Complete: the elapsed time from registration to the recorded course completion, shown in whole days or Under 1 day. It is shown only for a currently completed registration with the necessary dates. This includes time away from the course.
Last Seen: the most recent recorded activity in the course’s lessons. It is not the person’s last login to Cademy. Hover over the relative date to see the full date and time.
Last Progress: the last recorded change to lesson progress. Looking at a lesson without changing its progress does not necessarily change this date. The date is highlighted after 30 days without a progress change.
Time Spent: recorded active time in the course’s lessons, shown in hours and minutes. This is different from elapsed Time to Complete and from the course’s advertised duration.
Quizzes: passed quizzes compared with the number of distinct quizzes in the published lessons, for example 2/3. A course with no quizzes shows a dash. Earlier passes can remain counted after quizzes are unpublished, and the displayed number is capped at the current total. Open View Quiz Results and Mark Answers to check results for the current quizzes.
The main Registrations page and an organisation’s Registrations tab offer Last Seen, Last Progress, Time Spent and Quizzes. Outside one course, Quizzes shows the recorded passed count rather than a course total. Current Lesson, Time to Complete and the five course learning views belong to a course’s Registrants table.
In Filter, the learning fields appear under Learning. Duration filters use Time Spent (Minutes) and Time to Complete (Days). Use Quizzes Passed to filter the passed count, or Current Lesson and Current Lesson Status to find a position in the course. Filter, Sort and Save Views explains how to combine conditions.
Find Learners by Completion Status
Open the course’s Registrants table and choose All Registrations from the view menu.
Select Filter, then Completion. Choose the status you want, such as In Progress or Completed.
Check the resulting rows and their Completion values. Add a Status filter if you need to exclude cancelled or draft registrations.
For a ready-made list, choose Not Started from the view menu. It selects registrations whose Completion is Not Started, excluding Draft and Cancelled places. That completion value is not proof that someone has never opened a lesson. Check Last Seen, Current Lesson and the individual progress record when you need more detail.
Status describes the course place; Completion describes the course outcome. Lesson Progress is the lesson percentage. These answer different questions. See Understand Course Completion Status for how completion is determined.
Find Learners Active in the Last Seven Days
In the course’s Registrants view menu, choose Active This Week. It selects registrations with Last Seen in the last seven days and excludes Draft and Cancelled places. The most recently seen learners appear first.
This is a rolling seven-day period, not a Monday-to-Sunday week. It shows recorded lesson activity, even when the learner’s lesson progress has not changed.
Find Learners with No Recent Progress
Open the course’s Registrants view menu and choose the group that fits your follow-up:
Stuck: registrations whose Last Progress is between 30 and 60 days ago, Completion is not Completed and Access is not Expired. Draft and Cancelled places are excluded.
Gave Up: registrations whose Last Progress is more than 60 days ago, with the same completion, access and registration-status conditions.
Both views put the oldest progress dates first. A missing Last Progress date does not match either date range. Use the Not Started view or an is empty date filter when you need to investigate missing progress.
These view names describe recorded inactivity. They do not establish why the person has not progressed or whether they intend to continue. Someone can have recent Last Seen activity while their Last Progress remains older.
To use a different period, change the Last Progress condition and check the results. Save your own view to keep it; the built-in view’s definition cannot be overwritten.
Find Recent Course Completions
Choose Completed Last 30 Days in the course’s Registrants view menu. It selects registrations with a Completion Date in the last 30 days, excludes Draft and Cancelled places, and puts the newest completion dates first.
The Completion Date records the first course completion. The view does not also require the current Completion value to be Completed. If a later change means the registration is no longer complete, its historical date can still match. Add Completion set to Completed when you need only currently completed registrations.
Save a Learning View
Choose a starting view on Registrants, then set its filters, sorting and visible columns.
If you started from a built-in view, select Save View. If you are changing an editable saved view but want to keep the original, use More Save Options beside Save View, then Save as New View….
Enter a name that describes the group, such as No Progress for 14 Days. Choose Only Me, or Everyone if you are a System Admin and want to share it.
Select Save View. The view appears in the view menu.
A saved view keeps rules and display settings, not a fixed list of people. Relative date filters move with the date. Search text and selected row checkboxes are not saved. See Filter, Sort and Save Views for the full view controls, or Favourite Records and Views in Your Sidebar to add a shortcut.
Check a saved view when opening another course. Registrants views can be reused across courses, while the list still follows the open course and selected date. A Current Lesson filter referring to a lesson that is not in the opened course is removed. Check the remaining filters before acting on the results.
Select Learners for Follow-up
Open the course’s Registrants table, choose the view and check its filters, Search text and selected date.
Tick the intended registrations. Check the selection count; use Select All only when you want all matching results across table pages.
Choose the relevant action from the selection bar. For example, Send Email opens the email editor; it does not send the message until you choose Send.
When using a Current Lesson or Current Lesson Status filter, Send Email, Mark Attendance and Request Feedback can select up to 2,500 people. Narrow the filter if Cademy asks you to. Other actions have their own limits and requirements.
For selection, attendance, certificates and the difference between exporting selected rows and all matches, see Find and Manage Course Registrations. For message previews and delivery checks, see Send a Manual Email to Customers or Course Participants. Choosing a learning view by itself does not send emails, change progress or issue certificates.
Why Are Learning Dates or Times Missing?
A dash means that value is not available for the record. It does not prove the learner has spent no time learning. Active time has been tracked since 20 October 2026; earlier time is not reconstructed. An approximate Last Seen date starts with ~ and is estimated from earlier lesson progress. Hover over it to read the explanation.
Active time is based on activity while the lesson page is visible. It stops accumulating after two minutes without detected interaction, unless supported video playback or interaction with embedded content keeps it active. Hidden tabs do not accumulate time. It is a learning-activity measure, not a precise attendance or total study-time record.
For a missing Time to Complete, check whether the registration is currently Completed and has both registration and completion dates. For a particular lesson or an unexpected progress value, open View Lesson Progress. Use Correct a Learner’s Lesson Progress only when you need to change the saved lesson result.