For courses that occur on specific dates, you will likely want to be able to manage the capacity and ensure that you don't oversell and overbook your courses. Every course date keeps track of how many spaces it has available to make sure overbooking is not possible. You as an admin, have control over the availability on each individual date, which means that you have the ultimate level of flexibility when configuring your dates. This article will guide you through the different methods you can use to edit and control the available spaces on a course.
Table of Contents:
People in class
Edit availability on a date
Set spaces on new dates
Bulk editing spaces on dates
People in class
When creating a class you will be prompted to enter the number of people in the class. This number is displayed on the course page to allow the customer to manage their expectations around what the class will be like.
The number of people in class is also used as a default for the Available Spaces on any particular date of your course. That being said, you can edit the number of spaces available on any of your course dates.
Edit availability on a date
To change the number of available spaces for any particular course date, go into your course, and from the list of dates on the left side of the course, click on the 📝 Edit icon.
In the side-sheet that appears, you will be able to edit the dates of the occurrence, as well as the spaces for the date.
☝ Keep in mind, that when editing spaces on a date, you are not setting the number of spaces left. That number is calculated based on your spaces and bookings. What you are actually setting is the overall availability on that date. This means that if you set your spaces to be 5, and you have 2 bookings at 1 space each, the date still has 3 spaces left. If you want your date to have 5 spaces remaining, you will need to set the spaces at 7 to account for the 2 spaces already booked.
Set spaces on new dates
From the course page, you can click on the "+ Add Date" button at the top left side of your dates list. You will see a side-sheet appear where you can enter your new date as well as the number of spaces you want to make available on that date.
Bulk editing spaces on dates
If you want to edit your availability across multiple dates at once, go to a course → click Edit → click on the Dates option at the top → then edit your availability on each date via the dates list.
